Infradapt Blog

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John Reilly is Managing Partner at Infradapt, LLC. Prior to joining Infradapt, he was the President of Vital IT Solutions, Inc., where among other roles, he developed a methodology and approach for performing risk and compliance assessments.



Prior to Infradapt, Mr. Reilly founded Vital IT Solutions, Inc., Mr. Reilly worked with Expanets, Inc., as a Senior Converged Account Executive, specializing in VoIP and Security, and a Subject Matter Expert (SME) on HIPAA. His Expanets’ achievements included national Sales awards including Millionaire’s Club and pioneering VoIP deployments for regional clients.

Mr. Reilly also has direct work experience in the banking industry, where he worked in Sales and Management, and in manufacturing, where he worked as an Accountant. John earned his BS in Accounting at Gwynedd-Mercy College, while also studying Negotiation, Decision Making, and Creative Problem Solving. He holds a SANS GIAC security certification and is a member of the Philadelphia Chapter of InfraGard.


 

You Deserve a Better Way to Manage Your Business Documents

You Deserve a Better Way to Manage Your Business Documents

A file cabinet might seem like it’s necessary for operations, but it’s actually not as useful as it used to be in the past. This is primarily due to the implementation of new solutions such as the document management system. By taking advantage of a new digital storage system for your business’ documents, you can optimize operations and ditch that filing cabinet for good.


What is a Document Management System?
In short, a document management system is a software that allows you to scan all of your paper files that have accumulated over the years and store them in a secure digital database. Better yet, this database is accessible from anywhere, as long as the user has permissions to access it. You can think of it as one big electronic filing cabinet. Since it’s hosted in the cloud or on your in-house infrastructure, you can integrate a document management system in whatever way best suits your organization’s needs.

Why You Might Want One
Imagine an office without filing cabinets, paper files, or printing costs. Any room that is being used to hold these bulky objects and any loose paper files can be freed up for other uses. Imagine never having to dig through countless files just to find one particular document again. Any documents you might need can be found just by going to your document management system via your smartphone or desktop. This makes for much more efficient use of your available resources as a whole.

Going Paperless
It’s easier to search for a digital file than it is to dig through a physical file folder. If you go paperless, this is one of the many benefits that you receive from a digital file storage system. Since you’re going paperless, you’ll be spending less on ink, paper, and printer maintenance--all of which totals up to a considerable cost. Since you can save time on accessing, editing, and saving documents, you’ll see improvements in productivity.

Let’s imagine that your organization is hit by a crippling disaster. It wipes out all of your filing cabinets and internal infrastructure. If you keep your document management system in the cloud, all of these files will be saved from the destruction. This keeps your data backed up in a secure location where it can be restored at a later date.

Perhaps one of the most notable ways your organization benefits from paperless technology is that you reduce your carbon footprint. If you waste a lot of paper, you contribute to a lot of environmental problems such as air pollution, water pollution, and deforestation. The United States alone wastes four million tons of office paper every year, so you can do your part to keep the environment clean by going paperless.

Does your business need help implementing such a solution? Infradapt can help. To learn more, reach out to us at 800.394.2301.

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Tip of the Week: Changing a PDF in Microsoft Word

Tip of the Week: Changing a PDF in Microsoft Word

Did you know that Microsoft Word can actually edit PDF files? Well… the most recent version of it can, anyway. Since Adobe Acrobat can be a considerable investment for each and every one of your employees, you can instead turn to the tried and true Microsoft Word for this purpose. We’ll show you how you can do this (as long as you have the most recent version of MS Word).


Open the PDF
First, you’ll need to open the PDF. To do this, open up Microsoft Word and select Open Other Documents from the left-hand menu.

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This brings up the Open menu. Next, you want to click on Browse.

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Another message will appear telling you that Word will convert the PDF to an editable Word document. If this sounds fine, click on OK.

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Your PDF should open up in Word now, but you might notice that there is still a yellow bar at the top of the screen that says PROTECTED VIEW. This is meant to secure your software from opening anything dangerous. If you can trust the document, click the Enable Editing button.

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Once you press the button, another notification will show you that Word will convert the PDF to an editable Word document. To close this message, just click on the checkboxor click OK.

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You can now edit your PDF.

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Once you’re done, you can save the file back to a PDF format. To do this, select File > Save As and set the type to PDF from the dropdown menu under the assigned file name. You will have to rename the document slightly to save it to a file folder.

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Once you’re done, your edited PDF will open in Microsoft Edge, or whatever your default PDF viewer happens to be.

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What are some other cool features of Microsoft Word that you would like us to cover? Let us know in the comments, and be sure to subscribe to our blog.

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How to Use Technology to Make a Better Workplace

How to Use Technology to Make a Better Workplace

In recent years, employers have offered more ways for employees to customize how they see their work environment. These extra features can often go a long way toward improving their productivity and comfort in the office, but they are often held in check by the problems that such technology can create. A smart office was created with the purposes of keeping these technological shortcomings from crippling employee productivity.

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No More Pencils, No More Books: Technology in Education

No More Pencils, No More Books: Technology in Education

In a world that is increasingly centered around technology, it is becoming more important that there is a familiarity with this technology in the younger generations. This is a major reason that many educational institutions are taking strides to adopt and encourage the use of technology in the classroom from an early age. As a result, there have also been some observable benefits.

Technology in K-12
Again, the world is more reliant on technology than ever before, with no indication that this reliance will decrease - or even stop increasing - anytime soon. This means it is only more important for students to be introduced to technology early and taught to use it for productive, practical applications.

More immediately, education technology carries with it numerous potential benefits for both educators and those being educated.

  • Personalized Approach - Any educator worth their salt will tell you that the methods needed to teach one child can be (and almost definitely are) vastly different than the approach it takes to properly teach another - not to mention the differences in progress that can be seen in just about every classroom between the students. Technology can be used to not only assess each student’s progress, but also to customize their experience so they can progress at a rate that suits their learning style.

    Speaking of their learning style, technology also enables each student to learn they way that they are best suited to as an individual. Again, programs can evaluate the most effective way to teach a particular student and present the material in that format. This also helps the student feel more in control of their own education, and thereby invested in it, motivating them to work harder and learn more.
  • Improved Insights and Data - One of the most important parts of teaching is to identify if a classroom isn’t effectively progressing as they should be, and why. Educational technology can contribute to that end by providing data into the precise places that their students are encountering difficulty in their work. This information could allow teachers to adjust their lessons and address the true pain points that students have, rather than relying on them to raise their hands and ask.
  • Increased Responsibility of the Student - Students require engagement in order to effectively learn, something that teachers find it increasingly difficult to provide with swelling class sizes and a corresponding decrease in the time that can be spent with each of their pupils. Again, thanks to the personalization and independence that technology can supplement their education with, a student doesn’t necessarily require as much direct attention from their teacher to learn. This allows a teacher to direct their focus to those students who may still need additional, one-on-one assistance.

    Furthermore, entrusting devices to students encourages them to be more responsible. Those in younger grades can be taught concepts of respecting possessions (especially those that don’t belong to them), while older students can be taught the importance of safe and responsible technology usage.
  • Skill Development and Cooperation - The purpose of education is to prepare children for their lives as adults, to practice learning so they will have the skills they need to adapt more efficiently to new circumstances and responsibilities in the future. As mentioned before, the world is increasingly tech-reliant, so a familiarity with the concepts of technology is going to be crucial for students later on in their lives. Furthermore, the world is also a highly collaborative place, so allowing students to leverage technology now to practice using it to work together only prepares them better for the expectations of adult life.

Collegiate Technology Use
Of course, technology has also taken a much larger role in colleges and universities, as evidenced first and foremost by the existence of online degree programs. However, this is by no means the extent of technology use at this level. Many schools now manage the majority of their student affairs online, from submitting assignments through email and online portals to signing up for classes. This has all led to college being much more accessible for many, as physical distance or other responsibilities no longer have to stand in a potential student’s way.

Is It Enough?
While it may be easy to view education technology as a means of minimizing a teacher’s role in the classroom, perhaps to ultimately replace it, many teachers see it in a very different light. In fact, the biggest criticisms are made for a very different reason: many educators are concerned that the solutions being developed aren’t fulfilling their real needs.

Educators across the United States have spoken out, stating that developers and designers are creating educational tools that aren’t effectively addressing the real shortcomings that educators are experiencing. However, rather than simply casting criticism, these educators are also calling for an open dialogue so that the solutions that they really need can be created.

For instance, when considering the needs of education, the administrative side of things is easily overlooked. A means of digitizing student records or ensuring compliance to special education standards would also be a huge benefit to a district.

What Comes Next?
As with anything, education will continue to evolve as new technologies are released, and teachers and students alike will have to adapt. Of course, some things will stay the same - as one teacher said, “My Chromebook wasn’t charged,” has become the new “My dog ate my homework.” There is going to be a definite learning curve, so to speak, but as educational technology becomes more the norm and improves, education will likely improve with it.

If you would like your business to be better prepared for the up and coming tech-savvy workers of tomorrow, reach out to Infradapt.

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Has the Internet of Things Outpaced Network Security?

Has the Internet of Things Outpaced Network Security?

The Internet of Things is constantly changing and evolving, but this also means that it might be growing a bit too fast for its own good. So many devices these days have connectivity that it’s difficult to keep your business secure from them. We’ll discuss whether or not the Internet of Things is outpacing the efforts of security organizations and businesses, as well as what you can do to make sure that your business doesn’t fall victim to it.

It’s not unheard of for Internet of Things devices to cause security concerns--particularly in the wake of devastating Distributed Denial of Service (DDoS) attacks orchestrated through the use of countless hacked devices. We can use the relatively recent DDoS attack on Dyn, a well-known domain name provider, as a prime example of this. The devices used to initiate this attack were infected with a malware variant called “Mirai,” and it created a massive botnet that was used to bring down the websites of some of the biggest technology companies out there--specifically, those who relied on Dyn’s services in order to be active.

The basic idea behind the fear (and now reality) mobile device botnet is that millions of devices will create an infected network that can bring about a massive attack. This attack can target something with a ridiculous amount of traffic that can bring down naught but the mightiest networks. The Mirai botnet itself targeted devices by using their default passwords. Many users don’t change the default passwords, making this a viable tactic.

When you think about it, this development isn’t nearly as far-fetched as it might seem. When so many devices are being used in a connected fashion, it’s only natural that some either won’t be properly secured, or will be infected with malware that can do the bidding of external threats. There is a direct correlation between the increase in connected devices and the number of potential threats out there. The most unnerving part of the Internet of Things and security shortcomings is the fact that so many devices are connected--many of which were never connected before, including automobiles, home appliances, and so much more. How can you protect your business with such a crushing force waiting to be launched at any moment?

It all starts by implementing basic security best practices. If you have any mobile or connected devices in your office, it’s best that you change the password (definitely don’t leave it at the default password). Furthermore, any devices on your network should be comprehensively protected by a mobile device management solution that’s designed to protect any devices that have access to company data.

To learn more, reach out to us at 800.394.2301.

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