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Here are Your Options for Managing Mobile Devices in the Workplace

Here are Your Options for Managing Mobile Devices in the Workplace

Did you know that, according to Gartner, a whole 80 percent of all employees bring their personal mobile devices to the office? It’s a rather troubling development for business owners who want to secure their data and keep their employees productive. However, this Bring Your Own Device (BYOD) trend has proved extremely beneficial for prepared organizations. This must prompt the question of how your business manages mobile devices in the workplace.


The usual response to mobile devices appearing in offices is either the employer supplying company devices, or preventing their use altogether. Unfortunately, neither of these are all positive, so it’s best to approach the situation with an informed and open mind. What follows are the circumstances that come with each approach.

Company-Provided Mobile Devices
Depending on the kind of work your organization does, providing company devices might be beneficial for employees. However, you’ll need to consider all of the finer details, including which platform the devices run on (iOS, Android, Windows), contract terms, and how your organization plans on controlling and protecting data located on the devices. Creating a policy that clearly outlines how work and personal information is separated on the device, the privileges that the employee has with the device, a plan if the device is ever misplaced, and what happens when the employee quits, is the key to guaranteeing data security.

Unfortunately, this is often seen as a quick fix. You are spending money and forcing your employees to comply with the rules, but this doesn’t fix the problem of controlling data on its own. Statistics also show that employees aren’t particularly unhappy about company-owned devices, but that the solution can feel like a slap in the face to employees who work well using their own personal devices. On the other hand, some staff might feel excited about a brand new smartphone on the company’s budget, so it’s up to you to determine what the best approach to this situation is.

Banning Personal Devices Altogether
Some employers will just fully ban access to personal devices, which means that any employee using them for any reason will be written up or face similar consequences. While this can protect your data, this will likely create a rift between your employees and management. You might only be trying to protect your data, but they’ll only see this as management making their jobs more difficult. While this doesn’t necessarily happen all the time, it’s still often enough to cause concern. It’s also problematic for your organization, as mobility is likely something that your competitors have considered implementing themselves.

Thankfully, There Are Options
If you can meet your employees in the middle ground of this sensitive topic, they’ll be thankful for it. By this, we mean taking the time to discuss data security with your employees while allowing them to use their own personal devices, so long as they abide by your protocol. Employers have the opportunity to push policies such as including some type of authentication on their devices (passwords, pins, patterns, etc), alongside secondary measures such as two-factor authentication on accounts located on the device. Providing the employer with the rights to revoke access to email and the ability to wipe data in the event of a stolen device must also be a point of discussion.

Laptops brought from home should be outfitted with company antivirus protection and remote monitoring, along with the ability to set up a VPN or hosted desktop solution so that there's no need to worry about what sorry state the device is in. This can also make it easier to solve troubles with software licensing and accessing company data while on a public Wi-Fi connection.

The best way to approach personal mobile devices in the office is by implementing a BYOD strategy. This should be capable of responding to any and all security discrepancies that may arise from mobile devices being used for work purposes. If you’re having trouble putting together such a policy, it’s in your best interest to reach out to professional technicians for consultation. Infradapt can help your organization put together a solid BYOD policy that keeps your data secure. To learn more, reach out to us at 800.394.2301.

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Do You Agree with BYOD? 72 Percent of Businesses Do

Do You Agree with BYOD? 72 Percent of Businesses Do

Mobile devices have grown extraordinarily popular in the workplace. Organizations find them to be of considerable value for staying connected and getting work done while outside the office. This trend has presented a serious risk in the form of network and data security. How can businesses support mobile devices in the workplace, without compromising on the security of the device and the data it holds?

Data leakage is one of the major pain points of businesses that allow employee-owned mobile devices in the workplace. Every business has sensitive information that needs to be secured from malicious entities, no matter how benign it seems. As the business owner, it’s your responsibility to ensure that you have a policy put into place to protect your data. In the case of mobile devices, you need a Bring Your Own Device (BYOD) policy that dictates how an employee uses their mobile devices for work purposes.

A recent study by Bitglass shows that 72 percent of various organizations, including financial, technology, healthcare, government, and education, feel that BYOD should be supported for at least some of their employees. As for mobile device management, which is an organization’s control over devices used by employees, only 14 percent of organizations used solutions that protect data with device encryption. This is a significant difference that reveals a tricky situation: company’s like the idea of BYOD, but don’t (or aren’t able to) implement a mobile device management solution.

Naturally, you can’t let your business be the next to lose information due to mobile security threats. Implementing a mobile device management solution from Infradapt can help your business retain complete control over the data that’s stored on your employees’ mobile devices. You can restrict access to data based on work role, whitelist and blacklist app data, and even remotely wipe devices:

  • Whitelisting and blacklisting apps: Some applications will request access to information stored on a mobile device, but some won’t have any real reason to have access. For example, a flashlight app has no business accessing your phone’s contacts or geographical location. By whitelisting and blacklisting apps, you can minimize your data’s exposure to threats.
  • Role-based user access: One of the easiest ways to minimize danger to your organization’s data is to limit who has access to it. By integrating role-based user access, you can allow your team to access data that they need to do their jobs properly, and keep them from accessing that which they don’t.
  • Remote wiping: Sometimes the best way to prevent a data breach is by remotely wiping data from a lost or stolen device. You shouldn’t rely on a lost device showing back up, especially if it were left in a public place like a bus or subway station. You should always be prepared for a worst-case scenario like this.

For more information about BYOD and mobile device management solutions, reach out to Infradapt at 800.394.2301.

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Approach Your BYOD Policy with Caution

Approach Your BYOD Policy with Caution

b2ap3_thumbnail_byod_strategy_400.jpgA common occurrence in the business world is the employee who wants to use their sweet new smartphone for the purposes of work. The average business owner might be ecstatic that the employee wants to get more done in the day, especially when the device isn’t on the company’s dime. However, some professionals forget that these smartphones aren’t immune to being misplaced or stolen.

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Are Mobile Devices Helping or Hampering Your Team’s Productivity?

Are Mobile Devices Helping or Hampering Your Team’s Productivity?

b2ap3_thumbnail_your_byod_policy_400.jpgMobile devices have become such a popular computing medium that they’ve infiltrated the workplace. While the business owner might feel that these mobile devices can help employees gain more regular access to corporate data for more working hours, these same devices could potentially eat up those work hours with time wasted on mobile gaming or other recreational apps. What’s the truth about BYOD? Let’s find out.

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BYOD Privacy: When Two Phones are Better Than One

BYOD Privacy: When Two Phones are Better Than One

b2ap3_thumbnail_bring_your_own_device_400.jpgBring Your Own Device (BYOD) has been a hot IT trend for the past few years. Initially, everybody loved the idea of workers using their personal smartphone for work and organizations were quick to adopt BYOD. Now, after years of trying out the policy, companies and employees are having reservations about BYOD, making some even long for the days of Blackberry.

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